Ideas for School Administrators

During my senior year of college, I
taught math to 26 inmates, none of whom had finished high school. What I faced was 26 examples of the failure of American education.

What I did not realize is the profound effect this would have on my career as a school leader. After teaching for five
years, I became a principal because I felt that I could help underserved kids better in that role. Here are ten ideas I have learned in the 30 years since I became a principal.

1) Your School Must Be For All Kids 100 Percent of the Time: If you start making decisions based on avoiding conflict, the students lose. This is what sustained me
through one of my most difficult decisions. I asked the school district to let our school health center offer birth control after four girls became pregnant in one semester.

For this group of kids, the health center at
King was their primary health care provider. Although we offer birth control to our students, we are not the birth control school; we are the school that cares
about all of its kids. This decision was the right one, and it cemented for all time the central values of King.

2) Create a Vision, Write It Down, and Start Implementing It: Don't put your vision in your drawer and hope for the
best. Every decision must be aligned with that vision.

The whole organization is watching when you make a decision, so consistency is crucial.

3) It's the People, Stupid : The secret of managing is to keep the guys who hate
you away from those who are still undecided. Hire people who support your vision, who are bright, and who like kids.

4) Paddles in the Water: In Outward Bound, you learn that when you are
navigating dangerous rapids in a raft, the only way to succeed is for everyone in the boat to sit out on the edge and paddle really hard, even though everyone would rather be sitting in the center, where it's safer.

At King, in times of crisis, everyone responds with paddles in the water.

5) Find Time to Think During the Day:
They pay me to worry. It's OK to stare at the wall and think about how to manage change. I have 70 people who work at King. Even the most centered has three bad days each school year. Multiply that by 70 people and that's 210 bad days, which is more than the 180 school days in a year. So, me, I am never going to have a good day -- just get over it.

6) Take Responsibility for the Good and the Bad: If the problems in your school or organization lie below you and the solutions lie above you, then you have rendered yourself irrelevant. The genius of school lies within the school. The solutions to problems are almost always right in front of you.

7) You Have the Ultimate Responsibility:
Have very clear expectations. Make sure people have the knowledge, resources, and time to accomplish what you expect. This shows respect. As much as possible, give people the autonomy to manage their own work, budget, time, and curriculum. Autonomy is the goal, though you still have to inspect.

8) Have a Bias for Yes: When my son was little, I was going through a lot of
turmoil at King, and I did not feel like doing much of anything when I got home.
One day, I just decided that whatever he wanted to do, I would do -- play ball, eat ice cream, and so on. I realized the power of yes. It changed our relationship. The only progress you will ever make involves risk: Ideas that teachers have may seem a little unsafe and crazy. Try to think,
"How can I make this request into a yes?"

9) Consensus is Overrated: Twenty percent of people will be against anything. When you realize this, you avoid compromising what really should be done because you stop watering
things down. If you always try to reach consensus, you are being led by the 20 percent.

10) Large Change Needs to be Done Quickly: If you wait too long to make changes to a school culture, you have already sanctioned mediocre behavior because you're allowing it. That's when
change is hard, and you begin making bad deals.

Do you know achievements are easy to come by check here to know more

Coutesy: http://www.edutopia.org

Management vs Administration

Management and Administration can be confused sometime. As an administrator these will help you know your basic Job description. If you are : Setting organizational objectives based on available resources Formulating plans and policies for the achievement of the set objectives Defining and Forecasting especially for human and material resources in form of budget. Initiate work activities and defining specific tasks to be performed to achieve objectives Setting up controls and standard of measurement to evaluate human activities leading to achievement of the objective Coordinating and integrating peoples effort and material resources to accomplish set objectives Providing necessary structure and procedure to enhance people's action and activities Defining the type of leadership and authority necessary to accomplish the objective Providing solutions to remedial actions to be taken if objective are yet to be met Providing incentives, motivations and encouragement for better performance If you do all the above then your are involved in Management and not administration. You are a part of the management Management set the vision, mission statement. It is broader in nature.

If you are: Implementing plans, policies, programs after formulation Using scarce resources available to achieve the stated goals Coordinating human efforts and material resources to accomplish educational goals Describing the specific duties and responsibilities to be performed by different officers Training staff for effective performance on the job Establishing policies and procedures, rules and regulations guiding organizational behaviour Solving problems and complaints that may inhibit process of achieving the stated objectives Supervising and evaluating activities based on standard measurement Communicating and set objectives and work activities required fir achieving the goals Promoting and rewarding good performance amongst staff.

Then, you are administering, you are an administrator. Administration set out smaller goals to carry out mission statement Management cannot survive without administration. Both are inseparable. Well, If can do administration perfectly well, you can become a part of the management someday.

6 Things with Planning

Planning is any essential element in any successful organization no matter the size of the organization.

For every plan to be successful make it go through these 6 stages in your school.

Pre- planning : This is preparing to plan, as funny as it sounds it involves looking into what will be needed for the planning process and making them available.
A condusive environment, what do we what to plan
Adjustment of resources and machinery necessary. All that is needed to plan materials and structures so as to have a feasible plan
Outline the planning procedure. How to get the resources. When to get the resources needed for this our plan.
Set up procedures for collection and analysis of information / data for every stage of planning

Planning: This is the actual planning, it includes diagnosing the project- What we want to  achieve at the end of the planning,
formulating Policies - these are the rules & guidelines to help us achieve this plan (it must be written out & made public).
establishing priorities - now which activity should come up first and which is next in a very rational manner.

carrying out feasibility studies - this is what to sell? how to sell? who to sell to? who to sell it? how much? what is the competition like? location of target market? how do we manipulate demand?

costing of the project - after doing all the above things, how much does each cost us,considering other necessary things that is peculiar to your plan, then we put all the cost together, it becomes the total cost of the plan.

Plan Formulation: This is presenting a set of decisions we intend taking as regards our proposed plan in form of a proposal to the appropriate authorities and to provide a line of action to bring the plan into implementation.
It consists of
What is proposed?
Why is it proposed?
How to implement what is proposed? This is taking actions to implement, bring to reality what is planned.

Plan Elaboration:  After the approval of the plan. This is not implementation straight away but involves dividing the plan into specific and achievable duration of time. It involves dividing our plans into what we can achieve if all resources are available and all hands are on deck- dally, weekly, monthly, bimonthly, etc dependent of the size of the plan.

It is more or less like building a house for example we want to roof the duplex- how many carpenters do we need, how  many days will it take, how many how per day will be on roofing the building, etc

For a school, what to we want to achieve a smaller objective that is apart of the big objective, how many staff do we need, like our many days should this take, how many hours in a day should we allot to this, closing time, evaluation time of the day, salary/ wage structures, what we we have left after all this?

At the end of the day we know how long  in reality it will take us to achieve this plan


Plan Implementation: This is the core stage , because if all other process have been consider. If this is left undone it is all NOTHING. Here our  plan is been executed. All little efforts here now becomes very visible, the running of a para-organization has started. Structures are used to carry out tasks, administration of activities is very visible, keeping of records now is very visible.


Evaluation of plan: So now that we have started we need to keep a check on ourselves and the project. This can be done weekly or monthly.
What have we done so far?
Is this want we intend to achieve?
What is it that needs to be corrected?
What has been effective?
What has not been effective?
What challenges have we experienced so far?
How can we tackle them quickly?
Do we need re-oreintation?

Celebrate, Inspire and motivate your team with every little success made, it renews the energy

Effective and efficient planning isn't a day job

Team work keeps plans alive

Good planning = Good projects

Between Adminstrators and Teachers 1

Courtesy and Cordiality at Work........
Courtesy can be said to be a polite gesture between two or more people conversing over a matter.
Cordiality can be said to be warmth, sincerity and friendliness that is shown when conversing with one another.

Over time, it has been discovered that official relationship between Administrators and Teachers sometimes are not so good and one can easily notice them within the school.

As an Administrator, the complex nature of needs and preferences using people, especially those at subordinate level of any organization; calls for courteous communication.

Courtesy balances between cordiality and tact.
Tact can be said to be the ability to deal with embarrassing situations carefully and without doing or saying anything that will annoy or upset other people; careful consideration in dealing with others to avoid giving offense; the ability to say right thing.

For Administrators to be effective the e communication style cannot be ignored, effective communication cannot take place without conscious use of tact, courtesy, cordiality.

Courtesy can be killed during a conversation through:

Sarcasm: A form of humor that is marked by mocking with irony, sometimes conveyed in speech with vocal over-emphasis. Insincerely saying something which is the opposite of one's intended meaning, often to emphasize how unbelievable or unlikely it sounds if taken literally, thereby illustrating the obvious nature of one's intended meaning. This is when the administrator dwells on the flimsy side of interpersonal relationship and he/she makes statements about their teachers carelessly. Administrators that are mutually close to a particular staff should not use that ground to talk anyhow to the staff.

Insults:To offend someone by being rude, insensitive or insolent; to demean or affront someone. Unintentional insults and indirect insults are usually used frequently in replies given by administrators and teachers

Talking down: The use of didactic and instructional tone in letters, memo or words. For example, "In a decent decent and Outstanding school like ours, Mrs Bimbo......" This is  Mrs Bimbo is not decent and outstanding....
The listener is raging right inside if her, some teachers too will give back that insult too and we will start hearing their voices trying to overpower the other.

Presumptuousness: Assumptions, assumptions, assumptions they are every where about everyone. Making a decision based on assumption is what is wrong, very wrong as most assumptions are not true. As an Efficient administrator and Teacher put away all assumptions of your subordinate and superiordinate. We need to really check if the assumptions are true by giving the teacher a trail at a task and supervision must be done fairly. Also, assumptions of the confidence and capabilities of a teacher does not mean supervision should not be carried out.

Over-familiarity: Hmmmm.... This exist a lot in our schools as we helped our  distant cousin, church members, sisters friends, etc get the job, so they don't concur to an official relationship between you and them they just want to do the things they casually do to you again at work which is wrong, we need to let them know again that at work our relationship is strictly official and any form of discrepancies with that there is a consequence to that.
Or else they will mess our jobs and we will end up achieving nothing at the end of the day.

Whining: One who whines about perceived problems; a complainer. So administrators seems to be only good at complaints and never will hear a suggestion from them, they complain in  such a way that it seems there is nothing good about the job done or the teacher himself. When complaints are more than compliments it encourages stubbornness and resolute personality among the teachers and the simple task becomes more tedious to achieve. Some Administrators say "you ought yo know better", it makes the Administrator blind to Situational dictations and group dynamics.

Curtness: This is a state of been Brief or terse, especially to the point of being rude. It means one is Short or concise unnecessarily when discussing with someone, talking arrogantly, withholding some apart of the information which leads to inordinate brevity of the discussion. The teacher feel the administrator shows no concern for possible personal reasons.

Suspicion: Suspicion is a feeling or terse, especially to the point of being rude.
Short or concise doubt, distrust which is usually imaginary. As an administrator always suspecting your surbodinates' motives will surely show in your attitude when one is with the teacher. If What is  being suspected of seem to be true, then it should be addressed in a face-to-face discussion or a meeting that allows for better understanding of both the teacher and the situation.

Accusations: Courtesy is sacrificed at the center of every accusations because the language is often fouled by bitter reaction to perceived misbehavior. This will surely happen in our school.... Using courtesy, tact, discretion, wisdom to handle issues bring out the truth easily; Anger will not, make enough findings before making any decision... So we don't make the wrong decisions.

As an administrator you are not to be predictable, dogmatic. Different situations require different strategies, so do each employee requires different communication and relational skill when dealing with them, and this makes us an excellent, effective, efficient Administrator. Our teachers too will be happy to work with us!

And our school will be great altogether!

We can do Better

Arise o, Compatriot
Nigeria's call Obey
To Serve our father's land
with love and strength and faith
The labour of our heroes past shall never be in vain
To serve with heart and might....

That is a part of our National Anthem, it says "to serve our father's land with love" .... hmmmm, when we love someone or something we are ready to go the extra mile for the person and  that thing.

"The labour of our heroes past Shall never be in vain...." Hmmmm, some of our past leaders lost their blood and lives as they fought for the things we are now enjoying in Nigeria, so what is wrong with us this younger generation in position of authority to do the right thing......

What do you think our education sector will be on the next few years....

Will Nigerian education would have been better that people from overseas will fly in to study in Nigeria rather than what it is right now?

Will it be that only private schools will be up to the standards of the world?

When our very own government owned schools should be a role model.

We need to plan to achieve this with a stipulated day, month, week, year attached to our plans as deadline

I will suggest some solutions to some identified problems of Educational Planning in Nigeria.

The cart before the horse syndrome - This means doing the last thing first. Nigerians we need to always follow due process, and be patient and not boycott the laid down procedures. There ought to be a plan formulation, plan preparation, plan coordination, plan implementation, plan evaluation, etc should be done well efficiently by the appropriate authority dutifully. I would suggest that planning should be done by professional programs and project planners that are independent from external influences.

Unprogressive administrative Traditions: This involves  some subconscious administrative activities that has been in place for a long time in the system but so far it has not helped the system rather it has crippled it. It is high time we do away with irrelevant bureaucracy, nepotism, tribalism, flimsy conflicts, etc within our education system. We need to be re-oreientated on some administrative practices and their impacts on the education system and the economy at large, afterwards  we set up new rules practices and sanctions to inculcate and encourage the new the practices.

Weak Database: Hmmm, it is in our subconscious to always be untruthful with information especially with governmental parastatals, may be because we were once bitten now we are shy (smiles). But for how long do we want to continue like this? We don't have accurate data about all our schools both qualitative and quantitative data. We need to be wise and get information from other means that are connected to schools at different levels through banks, Teachers Registration Council of Nigeria (TRCN), Birth registrations, external examinations, etc. We need to re-orientate the general public we need to inculcate better values into our society. Wrong data equals wrong planning, wrong planning equals wrong results.

Lack of Public support: We Nigerians we need change right, we need to trust us one more and we will not disappoint you again, we need answers from you, understand your real needs we need your views, what you think, even ideas from you. Educational Planners should partner with reputable organizations, get social support, organize orientations through various available platforms- social Media, conduct online surveys, etc.

Politics: Politics and Education, hmmm we cannot separate politics from the educational system because education is a segment of our political system too. But we need to identify irrelevant and relevant politics in the educational system, in terms that will this politics help or deteriorate the educational system. Yes  we  know that the authorities that decides for our education system is our political systems. We need to evaluate so far has partisan politics help the sector or made it worse.... So far it has made it worse so we need to take a new turn. We can't keep doing the same thing and expect the same results, Nigeria!

Inadequate Resources: Resources like Professional Educational Planners, Professional Curriculum planners and writers, Excellent statisticians, etc. Currently in our Educational system we have so many square pegs in Round holes, people who really are qualified for the Education sector are in other sectors of the economy because this economy has not really made an impact and members of the sector are looked down on. Its high time we only accept round pegs on square holes, square pegs in square holes, Education Professionals in other sectors should please be return to this sector. Also, our personnel should be well motivated not just only those at the very peak of this education sector, all needed and relevant educational resources should be adequately provided at the right time. Our available resources should be judiciously used, not mismanaged.

Proper Implementation  : During implementation process there might be itch, but it is advisable to stick with the plans no matter what. We need People are don't easily change their minds to do this implementation.
It must be regularly inspected, evaluated to know if this is exactly what we took so long to plan.

Our Nigeria Education System can be better, if only we take other directions to aim at a better / same goal.