Ideas for School Administrators

Here are ten ideas

1) Your School Must Be For All Kids 100 Percent of the Time
If you start making decisions based on avoiding conflict, the students lose. This is what sustained me through one of my most difficult decisions. I asked
the school district to let our school health center offer birth control after four girls became pregnant in one semester. For this group of kids, the health center at
King was their primary health care provider. Although
we offer birth control to our students, we are not the birth control school; we are the school that cares about all of its kids. This decision was the right one, and it cemented for all time the central values of
King.

2) Create a Vision, Write It Down, and Start Implementing It : Don't put your vision in your drawer and hope for the
best. Every decision must be aligned with that vision. The whole organization is watching when you make a decision, so consistency is crucial.

3) It's the People, Stupid : The secret of managing is to keep the guys who hate
you away from those who are still undecided. (That's adapted from Casey Stengel.) Hire people who
support your vision, who are bright, and who like kids.

4) Paddles in the Water
In Outward Bound, you learn that when you are navigating dangerous rapids in a raft, the only way to succeed is for everyone in the boat to sit out on the edge and paddle really hard, even though everyone would rather be sitting in the center, where it's safer.

At King, in times of crisis, everyone responds with paddles in the water.

5) Find Time to Think During the Day
They pay me to worry. It's OK to stare at the wall and think about how to manage change. If i have 70 people who work . Even the most centered has three bad days each school year. Multiply that by 70 people and that's 210 bad days, which is more than the 180 school days in a year. So, me, I am never going to have a good day -- just get over it.

6) Take Responsibility for the Good and the Bad
If the problems in your school or organization lie below you and the solutions lie above you, then you have rendered yourself irrelevant. The genius of school lies within the school. The solutions to problems are almost always right in front of you.

7) You Have the Ultimate Responsibility
Have very clear expectations. Make sure people have the knowledge, resources, and time to accomplish what you expect. This shows respect. As much as possible, give people the autonomy to manage their
own work, budget, time, and curriculum. Autonomy is the goal, though you still have to inspect.

8) Have a Bias for Yes
When my son was little, I was going through a lot of turmoil at King, and I did not feel like doing much of
anything when I got home. One day, I just decided that whatever he wanted to do, I would do -- play ball, eat ice cream, and so on. I realized the power of yes. It changed our relationship. The only progress you will ever make involves risk: Ideas that teachers have may seem a little unsafe and crazy. Try to think, "How can I make this request into a yes?"

9) Consensus is Overrated
Twenty percent of people will be against anything. When you realize this, you avoid compromising what really should be done because you stop watering
things down. If you always try to reach consensus, you are being led by the 20 percent.

10) Large Change Needs to be Done Quickly
If you wait too long to make changes to a school culture, you have already sanctioned mediocre behavior because you're allowing it. That's when
change is hard, and you begin making bad deals.

Coutesy: http://www.edutopia.org

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6 Things with Planning

Planning is any essential element in any successful organization no matter the size of the organization.

For every plan to be successful make it go through these 6 stages in your school.

Pre- planning : This is preparing to plan, as funny as it sounds it involves looking into what will be needed for the planning process and making them available.
A condusive environment, what do we what to plan
Adjustment of resources and machinery necessary. All that is needed to plan materials and structures so as to have a feasible plan
Outline the planning procedure. How to get the resources. When to get the resources needed for this our plan.
Set up procedures for collection and analysis of information / data for every stage of planning

Planning: This is the actual planning, it includes diagnosing the project- What we want to  achieve at the end of the planning,
formulating Policies - these are the rules & guidelines to help us achieve this plan (it must be written out & made public).
establishing priorities - now which activity should come up first and which is next in a very rational manner.

carrying out feasibility studies - this is what to sell? how to sell? who to sell to? who to sell it? how much? what is the competition like? location of target market? how do we manipulate demand?

costing of the project - after doing all the above things, how much does each cost us,considering other necessary things that is peculiar to your plan, then we put all the cost together, it becomes the total cost of the plan.

Plan Formulation: This is presenting a set of decisions we intend taking as regards our proposed plan in form of a proposal to the appropriate authorities and to provide a line of action to bring the plan into implementation.
It consists of
What is proposed?
Why is it proposed?
How to implement what is proposed? This is taking actions to implement, bring to reality what is planned.

Plan Elaboration:  After the approval of the plan. This is not implementation straight away but involves dividing the plan into specific and achievable duration of time. It involves dividing our plans into what we can achieve if all resources are available and all hands are on deck- dally, weekly, monthly, bimonthly, etc dependent of the size of the plan.

It is more or less like building a house for example we want to roof the duplex- how many carpenters do we need, how  many days will it take, how many how per day will be on roofing the building, etc

For a school, what to we want to achieve a smaller objective that is apart of the big objective, how many staff do we need, like our many days should this take, how many hours in a day should we allot to this, closing time, evaluation time of the day, salary/ wage structures, what we we have left after all this?

At the end of the day we know how long  in reality it will take us to achieve this plan


Plan Implementation: This is the core stage , because if all other process have been consider. If this is left undone it is all NOTHING. Here our  plan is been executed. All little efforts here now becomes very visible, the running of a para-organization has started. Structures are used to carry out tasks, administration of activities is very visible, keeping of records now is very visible.


Evaluation of plan: So now that we have started we need to keep a check on ourselves and the project. This can be done weekly or monthly.
What have we done so far?
Is this want we intend to achieve?
What is it that needs to be corrected?
What has been effective?
What has not been effective?
What challenges have we experienced so far?
How can we tackle them quickly?
Do we need re-oreintation?

Celebrate, Inspire and motivate your team with every little success made, it renews the energy

Effective and efficient planning isn't a day job

Team work keeps plans alive

Good planning = Good projects